[Dewey-Darrow] Fw: City of Evanston Council and Committee Agendas for November 23 2009

Wed Nov 18 22:07:23 CST 2009

--- On Wed, 11/18/09, Cortez, Dolores <DCortez at cityofevanston.org> wrote:

From: Cortez, Dolores <DCortez at cityofevanston.org>
Subject: City of Evanston Council and Committee Agendas for November 23 2009
To: "City Council Meeting Agenda" <council-meeting-agenda at mail.cityofevanston.org>
Date: Wednesday, November 18, 2009, 9:38 PM

CITY OF EVANSTON, ILLINOIS

LORRAINE H. MORTON CIVIC CENTER

CITY COUNCIL MEETING 

Monday, November 23, 2009

8:30 P.M.

ORDER OF BUSINESS

(I)        Roll Call - Alderman Wynne

(II)             Mayor Public Announcements and Proclamations:

Employee Learning Week - December 7-11, 2009

                        Human Rights Day - December 10, 2009

                        National Drunk and Drugged Driving (3D) Prevention Month - December 2009

(III)          Mayor Award Presentation:

Studs Terkel Humanities Award to Chie Curley

(IV)      City Manager Public Announcements & Presentations:

                        H1N1 Update

                        Holiday Trash Removal Schedule: Thanksgiving

                        Budget Planning Process and Workshops

(V)              Communications: City Clerk

(VI)      Public Hearing: Truth in Taxation Hearing for the 2009 Property Tax Levy for the City of Evanston and the Township of Evanston

(VII)    Special Order of Business 

(VIII)   Citizen Comment

Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting.  Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment.  If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes.  The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes.  The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment.  Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments
 are requested to be made with these guidelines in mind.

(IX)      Consent Agenda:        Alderman Rainey 

(X)       Report of the Standing Committees

Administration & Public Works         -           Alderman Rainey

Planning & Development                   -           Alderman Wynne

Human Services                                 -           Alderman Holmes

(XI)      Call of the Wards  

(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.)  {Council Rule 2.1(10)} 

(XII)    Executive Session 

(XIII)   Adjournment

NOTE:  Administration and Public Works Committee held at 5:30 p.m.

                Planning and Development Committee held at 7:00 p.m.                               

                                                                                                                                                 11/18/2009 6:13 PM

SPECIAL ORDER OF BUSINESS

(SP1)   City Council Goal: Northwestern University

At its September 21, 2009 meeting, the City Council identified twelve goal areas to focus its attention in the coming months. One of these areas is Northwestern University.

CONSENT AGENDA

(M1)*  Approval of Revised Minutes of the Regular City Council Meeting of October 26, 2009

(M2)*  Approval of Minutes of the Regular City Council Meeting of November 9, 2009

ADMINISTRATION & PUBLIC WORKS 

(A1)*   City of Evanston Payroll through                  11/8/09            $2,299,494.90

(A2)*   City of Evanston Bills through                      11/24/09          $4,229,050.88 

(A3.1)*Approval of Contract with Total Building Services for Janitorial Services at the Lorraine H. Morton Civic Center, Main Library and Service Center  (RFP 10-51)

Recommend approval of a three year contract in response to RFP 10-51 for janitorial services at the Lorraine H. Morton Civic Center, Main Library, and Service Center with Total Building Services (340 Bennett Road, Elk Grove Village, IL) in the amount of $152,040.00 per year. Funding provided by the approved FY2009-10 operating budgets of the Civic Center ($138,400 budgeted), Main Library ($162,800 budgeted), and Service Center ($2,000 budgeted). 

(A3.2)*Approval of Contract with Nationwide Janitorial Corporation for Janitorial Services at the Police/Fire Headquarters and Police Outpost (RFP 10-51)

            Recommend approval of a three year contract in response to RFP 10-51 for janitorial services at the Police/Fire Headquarters and Police Outpost with Nationwide Janitorial Corp. (632 Executive Drive, Willowbrook, IL) in the amount of $52,474.56 per year. Funding provided by the approved operating budgets of these divisions: Police Administration ($55,000 budgeted) and Fire Suppression ($5,000).

(A3.3)*Approval of a Sole Source Purchase of Digital Voice Logger Upgrade

Sole source purchase of Mirra IV digital voice logger in the amount of $31,346.00 from Word Systems, Inc., (9225 Harrison Park Court, Suite 100, Indianapolis, IN). Funding provided by the Emergency Telephone System Board.

(A3.4)*Approval of Lowest Responsive and Responsible Proposal for Ford OEM Parts, Warranty, and Service Repair (10-74)

Recommend approval of the lowest responsive and responsible proposal (10-74) for Ford OEM parts, warranty, and service repair for car and light trucks in the amount of $42,000 to Golf Mill Ford (9401 N. Milwaukee Avenue, Niles, IL). Recommend approval for medium and heavy trucks in the amount of $46,000 to Bredemann Ford (2038 Waukegan Road, Glenview, IL).  All contracts will be for the period of December 1, 2009 through November 30, 2010.  The FY2009-2010 budget for Auto Body and Collision Repair Service is $88,000. Funding provided by the Fleet Services Fund for Major Maintenance.

(A3.5)*Approval of Single Source Purchase of One (1) Riding Mower for Parks/Forestry Division

            Approval of single source purchase of one (1) riding mower from Reinders, Inc, (3816 Carnation Street, Franklin Park, IL) for a total cost of $21,245.55. Funding for this purchase is from the General Fund, Parks/Forestry Division Account.

(A4)*   Approval of Change Order #4 for the Basin S82B Relief Sewer Project/Contract 2

Recommend approval of change order #4 for the Basin S82B Relief Sewer Project/ Contract 2 with DiPaolo Company (4350 DiPaolo Center, Glenview, IL). This change order will decrease the contract amount by $86,663.51, from $6,153,762.70 to $6,067,099.18 and grant a 137-day extension to the contract period.  An IEPA loan funds approximately 93% of the project costs.  The remaining portion is funded by the Sewer Reserve fund.

The following 10 agenda items (A5 through A14) are tax levy abatements which decrease the 2009 property tax levy.  The City does not levy property taxes to pay for all general obligation debt, funding a large portion through water, sewer, parking and TIF revenues.  The bond ordinances on file at the County will automatically levy taxes to pay our debt unless we send resolutions to abate the tax.  The total amount of abatements for the 2009 levy is $12,267,240, which is actually greater than the amount funded through property taxes which is $10,345,063.

(A5)*   Resolution 76-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 76-R-09 abatement for bond issue series 2000.  

            For Action

(A6)*   Resolution 77-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 77-R-09 abatement for bond issue series 2002B.  

            For Action

(A7)*   Resolution 78-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 78-R-09 abatement for bond issue series 2004.  

            For Action

(A8)*   Resolution 79-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 79-R-09 abatement for bond issue series 2004B.  

            For Action

(A9)*   Resolution 80-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 80-R-09 abatement for bond issue series 2005. 

            For Action

(A10)* Resolution 81-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 81-R-09 abatement for bond issue series 2006.             For Action

(A11)* Resolution 82-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 82-R-09 abatement for bond issue series 2007.  

            For Action

(A12)* Resolution 83-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 83-R-09 abatement for bond issue series 2008B.  

            For Action

(A13)* Resolution 84-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 84-R-09 abatement for bond issue series 2008C.  

            For Action

(A14)* Resolution 85-R-09 General Obligation Debt Property Tax Abatements  Consideration of proposed resolution 85-R-09 abatement for bond issue series 2008D.  

            For Action

(A15)* Resolution 86-R-09 Authorizing Transfer of Motor Fuel Tax Funds 

Consideration of the proposed resolution 86-R-09 by which City Council would authorize to transfer $772, 500 of Motor Fuel Tax Funds.  $122,500 is for staff engineering and $650,000 for general maintenance of streets by City forces.

For Action 

(A16)* Resolution 89-R-09 Authorizing the City Manager to Execute an Amendment to the Lease Agreement Between the City and Chicago SMSA Limited Partnership, d/b/a Verizon Wireless 

Consideration of proposed resolution 89-R-09 by which City Council would authorize the City Manager to execute an amendment to the lease agreement between the City and Chicago SMSA Limited Partnership d/b/a Verizon Wireless for operation of communications equipment and improvements within the Civic Center and observatory tower located at 2100 Ridge Avenue. 

            For Action

(A17)* Ordinance 110-O-09 Amending Section 9-2-3(B) of the Evanston City Code Increasing Fire Department Transport Fees

Consideration of proposed ordinance 110-O-09 amending Section 9-2-3(B) of the Evanston City Code to increase Fire Department ambulance transport fees and charge a new ambulance mileage fixed fee per transport incident.

            For Introduction

(A18)* Ordinance 111-O-09 Decrease in the Number of Class C Liquor Licenses, Jamaica Jamaica

Consideration of proposed ordinance 111-O-09 amending Section 3-5-6(C) of the City Code to decrease the number of Class C liquor licenses from 24 to 23 due to the closing of Jamaica, Jamaica (1512 Sherman Avenue, 60201)

            For Introduction

(A19)* Ordinance 112-O-09 Increase in the Number of Class D Liquor Licenses, Mecafresh

Consideration of proposed ordinance 112-O-09 amending Section 3-5-6(D) of the City Code to increase the number of Class D liquor licenses from 20 to 21 due to the opening of Mecafresh (1840 Oak Avenue, 60201)

            For Introduction

(A20)* Ordinance 115-O-09 Increase in the Number of Class C Liquor Licenses, Bistro Bordeaux

Consideration of proposed ordinance 115-O-09 amending Section 3-5-6(C) of the City Code to increase the number of Class C liquor licenses from 23 to 24 due to the opening of Bistro Bordeaux (618 Church Street, 60201)

            For Introduction

(A21)* Ordinance 101-O-09 Amending Title 3, "Business Regulation," Chapter 2, "Municipal Occupation Taxes," Section 3, Foreign Fire Insurance Companies Tax

            Consideration of proposed ordinance 101-O-09 modifying the composition of the Foreign Fire Tax Board to reflect the changes to Public Act 95-0505 signed into law on August 14, 2009.             

            For Action

(A22)* Ordinance 107-O-09:  2009 City of Evanston Tax Levy

Consideration of proposed ordinance 107-O-09 annual City of Evanston property tax levy for General Fund, Police Pension Fund, and Fire Pension Fund.

For Action     

(A23)* Ordinance 108-O-09:  2009 Special Service Area #4 Tax Levy

Consideration of proposed ordinance 108-O-09 annual City of Evanston property tax levy for Special Service Area #4 (SSA#4) taxing district in the central business district.

For Action     

(A24)* Ordinance 109-O-09:  2009 Evanston Township Tax Levy

Consideration of proposed ordinance 109-O-09 annual property tax levy for Evanston Township. 

For Action     

PLANNING & DEVELOPMENT

(P1)*   Ordinance 116-O-09 Amending Title 4, Chapter 23 of the City Code, "Energy Code," by Adopting the 2009 International Energy Conservation Code by  Reference

Consideration of ordinance 116-O-09 formally adopting the International Energy Conservation Code, 2009 Edition in compliance with State legislation HB 3987.  

For Introduction

(P2)*   Ordinance 117-O-09 Amending Portions of Title 4, Chapter 20 of the City Code, "Vacant Buildings"

Consideration of ordinance 117-O-09 amending portions of Title 4, Chapter 20 of the city code, "Vacant Buildings."

For Introduction

(P3)*   Request by Evanston Housing Coalition for up to $22,000 to Reimburse Costs Associated with Repurchase/Resale of a Foreclosure on a Newly Constructed Revitalization Project on Dodge Avenue

            Request for approval of up to $22,000 from the Affordable Housing Fund for costs associated with the re-purchase and resale of a HOME-assisted unit at 1710 Dodge in order to prevent foreclosure and loss of City investment. 

For Action

(P4)*   Ordinance 105-O-09 Rescinding the Evanston Landmark Designation for the Property Located at 1819 Dodge Avenue 

Consideration of ordinance 105-O-09 rescinding the Evanston Landmark Designation for the property located at 1819 Dodge Avenue and removing it from Schedule B of the Preservation Ordinance. The Preservation Commission recommends approval.

For Action

HUMAN SERVICES COMMITTEE

(H1) * Acceptance of Township Annual Audit 

Consideration of a recommendation that the City Council acting as Township 

Trustees accept the results of the Year Ended March 31, 2009 Financial Audit of 

Evanston Township. 

For Action

OTHER COMMITTEES

(O1)*   Consideration of Approval of Economic Development Plan

Consideration of the Economic Development Work Plan to implement Economic Development Priorities developed by the City Council and the Economic Development Committee. The Economic Development Committee (EDC) will meet on 11/18/09 to consider the Draft Economic Development Work Plan.  A copy of the EDC packet on this topic has been enclosed.  It will be updated as appropriate after the EDC meeting.

APPOINTMENTS

For appointment:

            Sue Calder                              Mayor's Budget Task Force Committee

            Steve Engelman                     Mayor's Budget Task Force Committee

            Lou English                            Mayor's Budget Task Force Committee

            Joseph Flannagan                  Mayor's Budget Task Force Committee

            Aleks Granchalek                  Mayor's Budget Task Force Committee   

            Candice Hill                            Mayor's Budget Task Force Committee

            Jean Lindwall                         Mayor's Budget Task Force Committee

            Nicki Pearson                         Mayor's Budget Task Force Committee

            Hecky Powell                         Mayor's Budget Task Force Committee

            Mark Sloane                          Mayor's Budget Task Force Committee

            Raymond Summers                Mayor's Budget Task Force Committee   

            Ryan Hall                               Public Art Committee

            Deborah Hirshfield                Public Art Committee

            Scott Gingold                          Zoning Board of Appeals

For reappointment:

            Marva Berger                        Board of Ethics

            Susan Cherco                         Commission on Aging

            Franklin Streitfeld                  Commission on Aging

            Dave Galloway                       Plan Commission

MEETINGS  SCHEDULED  THROUGH  DECEMBER, 2009

Upcoming Aldermanic Committee Meetings: 

Monday, November 30

7:00 pm

Community Budget Workshop  (Council Chambers)

Monday, December 7

7:00 pm

Special City Council Meeting:  Budget 

Monday, December 14

5:30 pm

Administration & Public Works Committee

Monday, December 14

6:30 pm

Planning & Development Committee

Monday, December 14

8:30 pm

City Council Meeting

Tuesday, December 15

7:30 pm

Housing & Community Dev Act Committee

Wednesday, December 16

6:00 pm

Parking Committee

Wednesday, December 16

7:30 pm

Economic Development Committee

Dolores Y. Cortez,

Executive Assistant

City of Evanston/Lorraine H. Morton Civic Center

City Manager's Office

2100 Ridge  

Evanston, IL 60201

847.866.2936  

dcortez at cityofevanston.org

"creating the most livable City in America"

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